---
description: Discover and compare Free Meeting Room Booking Systems Applications & Tools. Capterra is a free interactive tool that lets you quickly narrow down your software selection, contact multiple vendors, and compare platforms for your business.
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title: Free Meeting Room Booking Systems - Capterra NZ 2026
---

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# Meeting Room Booking Systems

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> Meeting Room Booking Systems are essential in office environment and for event planners, helping allocate space and resources for upcoming events and meetings.

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## Products

1. [HybridHero](https://www.capterra.co.nz/software/1052847/hybridhero) — 4.3/5 (44 reviews) — Book, manage, and optimise meeting rooms with ease—real-time availability, calendar sync, smart panels, and no-show auto-release.
2. [Whatspot](https://www.capterra.co.nz/software/219633/whatspot) — 4.7/5 (53 reviews) — Smart, scalable booking system for desks, rooms, parking, and more — easy to use, multilingual, and perfect for small teams.
3. [Envoy](https://www.capterra.co.nz/software/143721/envoy) — 4.8/5 (428 reviews) — Envoy Rooms provides an easy solution to book meeting rooms, free up unused space, and gain insight.
4. [Koalendar](https://www.capterra.co.nz/software/218443/koalendar) — 4.7/5 (147 reviews) — Easy scheduling software with the most generous Free Forever plan on the market: unlimited bookings and meeting links.
5. [WorkInSync](https://www.capterra.co.nz/software/215113/work-in-sync) — 4.8/5 (141 reviews) — A Meeting Room Booking System for companies to effectively utilize their meeting rooms and convert their offices into hybrid workplaces
6. [Othership](https://www.capterra.co.nz/software/1034891/othership) — 4.8/5 (132 reviews) — Othership's meeting room booking software works the way you want\!
7. [Tidaro](https://www.capterra.co.nz/software/1031670/parkanizer) — 4.8/5 (105 reviews) — Tidaro is an intuitive desk, room, and parking spot booking app that makes office visits a breeze.
8. [desk.ly](https://www.capterra.co.nz/software/1030156/deskly) — 4.6/5 (44 reviews) — desk.ly is a platform that optimizes workspaces with data-driven management. It boosts company efficiency and promotes collaboration.
9. [Vyte](https://www.capterra.co.nz/software/146245/vyte) — 4.7/5 (33 reviews) — Vyte is the scheduling software you need to save your time by planning all of your appointments 10x faster.
10. [Roomzilla](https://www.capterra.co.nz/software/138848/roomzilla) — 4.6/5 (26 reviews) — Booking a meeting room should be quick and simple. Our tool combines a website with at-room tablets to provide real-time availability.
11. [Appspace](https://www.capterra.co.nz/software/80317/nexus-on-demand) — 4.7/5 (25 reviews) — Appspace helps nearly 3,000 customers deliver a modern hybrid workplace experience with digital signage, space reservation, and more.
12. [Gaia Workspace](https://www.capterra.co.nz/software/1015543/gaia-workspace) — 4.7/5 (24 reviews) — Gaia Workspace is a tool designed for space management, which encompasses room and desk booking, resource management, and analytics.
13. [Desk](https://www.capterra.co.nz/software/1066995/desk) — 4.8/5 (16 reviews) — Desk is a software for coworking management, handling reservations, engagement, feedback, event planning, billing, and analytics.
14. [Ayunis](https://www.capterra.co.nz/software/207732/locaboo) — 4.5/5 (15 reviews) — Ayunis combines administrative knowledge with modern technology—for simple, secure, and future-proof public administration in the digit
15. [anny](https://www.capterra.co.nz/software/1014558/anny) — 4.9/5 (14 reviews) — Meeting room bookings with real-time displays, interactive maps, Outlook Add-In and Calendar-Sync. Customise and control your bookings.
16. [Spot Booker](https://www.capterra.co.nz/software/1052406/spot-booker) — 5.0/5 (14 reviews) — Meeting room booking tool that allows users to find, view and book meeting rooms and check availability with ease and brand style.
17. [Officely](https://www.capterra.co.nz/software/1022981/officely) — 4.8/5 (12 reviews) — Always know who will be in the office Officely shows you and your team who will be in and what’s happening in the office. All in Slack
18. [OfficeRnD Workplace](https://www.capterra.co.nz/software/1015355/officernd-hybrid) — 4.9/5 (9 reviews) — OfficeRnD Workplace is a robust workplace management platform.
19. [Dash](https://www.capterra.co.nz/software/200946/dash) — 4.9/5 (8 reviews) — Display your room's schedule on a wall mounted tablet. Works with Google, Office 365 and more. Book from your room from the display.
20. [ResourceXpress](https://www.capterra.co.nz/software/1017787/resourcexpress) — 4.8/5 (8 reviews) — Meeting room, desk \& workspace booking solutions. Helping you get back to work safely with a range of smart technology and features.
21. [FLYDESK](https://www.capterra.co.nz/software/1030821/flydesk) — 4.9/5 (7 reviews) — Enable hybrid work for your flexible team \& shared office via our Application
22. [iotspot](https://www.capterra.co.nz/software/1050503/iotspot) — 4.3/5 (4 reviews) — iotspot is a smart workplace platform to support hybrid working, with tools such as meeting room booking, space management, \& more.
23. [TouchPoint](https://www.capterra.co.nz/software/80458/touch-point) — 4.7/5 (3 reviews) — Meeting room management tool that helps businesses manage reservation schedules, check-in/out timings, and mismanagement of amenities.
24. [Where's Free](https://www.capterra.co.nz/software/184287/where-s-free) — 4.0/5 (2 reviews) — Helps organisations and employees make optimum use of their meeting space.
25. [Digicuro](https://www.capterra.co.nz/software/181197/digicuro) — 5.0/5 (1 reviews) — Digicuro is a suite of tools designed to improve the experience of managing commercial properties

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## Related Categories

- [Facility Management Software](https://www.capterra.co.nz/directory/30211/facility-management/software)
- [Scheduling Software](https://www.capterra.co.nz/directory/30087/scheduling/software)
- [Visitor Management Software](https://www.capterra.co.nz/directory/10020/visitor-management/software)
- [Appointment Scheduling Software](https://www.capterra.co.nz/directory/30757/appointment-scheduling/software)
- [Digital Workplace Software](https://www.capterra.co.nz/directory/31536/digital-workplace/software)

## Links

- [View on Capterra](https://www.capterra.co.nz/directory/31595/meeting-room-booking-system/software)
- [All Categories](https://www.capterra.co.nz/directory)

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Roomzilla eliminates the stressful logistics and social awkwardness.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/a2bdd782-4ca4-481c-b3c5-8d6fdfd75257.png","url":"https://www.capterra.co.nz/software/138848/roomzilla","@type":"ListItem"},{"name":"Appspace","position":11,"description":"Created for the modern workplace, the space reservation feature simplifies setup and management of your workplace including room booking, desk hoteling, floor plan mapping, resource management, and analytics, all part of the Appspace platform.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/4ca48d02-5f3e-4097-b187-3a533001064b.jpeg","url":"https://www.capterra.co.nz/software/80317/nexus-on-demand","@type":"ListItem"},{"name":"Gaia Workspace","position":12,"description":"Gaia Workspace offers a comprehensive solution for collaborative workspaces by integrating Room & Desk Booking, Resource Management, External Booking, and Analytics into a single platform. \nWith a user-friendly interface, Gaia Workspace streamlines the reservation process, minimizes administrative work, enhances space utilization rates, and cuts down expenses.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/a6e2b4c2-ac9a-4601-9ee0-2270f8abb879.png","url":"https://www.capterra.co.nz/software/1015543/gaia-workspace","@type":"ListItem"},{"name":"Desk","position":13,"description":"Desk is a coworking space management software that enables users to manage reservations, build community, simplify admin tasks, and boost online visibility for coworking spaces. \n\nThe software provides tools for managing reservations through pricing, interactive calendars, and secure payments. 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All solutions are secure, ready for immediate use, and specifically tailored to the requirements of cities, municipalities, and local government institutions.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/7bfc4c1f-60a6-4e16-9114-31f0869c7e75.png","url":"https://www.capterra.co.nz/software/207732/locaboo","@type":"ListItem"},{"name":"anny","position":15,"description":"anny is your comprehensive solution for meeting room bookings, both internal and external. Advanced features like interactive maps and Smart Availability give you full control of room bookings. Our room display app offers real-time occupancy visuals, ensuring everyone is aware of room statuses. With Add-Ons and custom forms users can personalise their booking. Optionally integrate payments and billing for external reservations. Using Outlook? There's an Add-in available, too.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/371c5721-0e9b-4249-8946-1a515605c130.jpeg","url":"https://www.capterra.co.nz/software/1014558/anny","@type":"ListItem"},{"name":"Spot Booker","position":16,"description":"The ultimate solution for businesses to streamline meeting room reservations with an efficient, comprehensive tool. SpotBooker isn't just about booking; it's about optimization. \n\nTag spots, filter rooms, share booking pages effortlessly via QR codes or links. Tailor the platform to your company's branding for a seamless user experience.\n\nNo long setups; just intuitive, efficient, and comprehensive features at your fingertips.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/89a57965-d327-4403-985b-18dc44753744.png","url":"https://www.capterra.co.nz/software/1052406/spot-booker","@type":"ListItem"},{"name":"Officely","position":17,"description":"Always know who will be in the office\n\nOfficely shows you and your team who will be in and what’s happening in the office. All in Slack. \n\nKey features:\n\n📍 Who's Where, Anytime, Anywhere\n⚡️ Simple desk booking for busy people\n🔎 Increase office visibility\n🙋‍♀️ Boost your office attendance\n🤖 Smart Office Day Recommendations\n🏢 Meeting room bookings in just two-clicks\n📈 Make data-driven office decisions\n🙌 All inside Slack","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/6ba9f854-e69a-402a-a331-bd33c3fdfd96.png","url":"https://www.capterra.co.nz/software/1022981/officely","@type":"ListItem"},{"name":"OfficeRnD Workplace","position":18,"description":"OfficeRnD Workplace is a workplace management platform that helps companies efficiently manage modern workplaces. OfficeRnD Workplace allows your teams to reserve desks, book meeting rooms, manage resources, and welcome visitors seamlessly integrated with your favorite apps. \nThe platform comes with a suite of web and mobile apps that enhance employee engagement and help employers communicate benefits and perks.\n\nOfficeRnD Workplace integrates with Microsoft 365, Teams, Outlook, Google Calendar and Chrome making it an easy to manage the workplace.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/c71ecbcb-7d37-4a88-a086-a44d81489625.png","url":"https://www.capterra.co.nz/software/1015355/officernd-hybrid","@type":"ListItem"},{"name":"Dash","position":19,"description":"Cut time spent looking for a place to meet and maximize collaboration with Dash, the simple meeting room display and booking system. Instantly see what's on in your conference room, book it if it's free or find another space close by if it's full.\n\nDash works with your existing hardware and software - compatible with almost any Android or Apple mobile device, it integrates seamlessly with Google Calendar, Google Workspace, Microsoft 365, Exchange, and more. Always safe and secure, there's no server needed as each Dash device reads your meeting information directly from Microsoft 365 or Google Workspace.\n\nDash is simple to set up and use. It offers you a read only view of your meetings for free, or subscribe to our business plan for the following advanced features such as room booking, check-in, find free rooms, custom branding, and more!\n\nOur Dash Enterprise service allows you to centrally manage your display devices using our web management dashboard or your MDM service of choice","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/9ba74161-4936-4389-bae3-92ed15005d54.png","url":"https://www.capterra.co.nz/software/200946/dash","@type":"ListItem"},{"name":"ResourceXpress","position":20,"description":"Meeting room, desk & workspace booking solutions. A simple solution for the management of meeting rooms, desks and huddle-spaces.\n\nOn-premise or SaaS based, ResourceXpress gives you the power to reduce overheads and improve workspace productivity in a scalable meeting room booking system.\n\nReserve meeting rooms and workspaces in different offices across different time zones, whether you’re in or out the office using a range of mobile, web-based apps or using your familiar booking system.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/7a376350-8870-4b5d-9d5c-bce3b94441f1.png","url":"https://www.capterra.co.nz/software/1017787/resourcexpress","@type":"ListItem"},{"name":"FLYDESK","position":21,"description":"FLYDESK is an Hybrid Work Application for remote team & shared office space management. We help companies create a hybrid work environment with an effective mix of office & remote work. After the pandemic, the majority of companies will shift towards hybrid work.\n\nFLYDESK also integrates one of the largest network of coworking spaces to book a desk or meeting room on-demand and globally.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/166e4fcb-5025-4b8b-97c8-f7c00a7ccb64.jpeg","url":"https://www.capterra.co.nz/software/1030821/flydesk","@type":"ListItem"},{"name":"iotspot","position":22,"description":"iotspot believes the future belongs to organizations whose top priority is user experience. We empower everyone to decide when, where and with whom they want to work. Together, we make sure the staff of your company experiences a productive and sustainable work environment.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/d1ec8dba-0d19-4571-8953-b2a0867de80a.jpeg","url":"https://www.capterra.co.nz/software/1050503/iotspot","@type":"ListItem"},{"name":"TouchPoint","position":23,"description":"Meeting Room Management Software :\n\nThere are many factors which are often over looked while managing meeting rooms and merely filling up rooms becomes paramount. This mode of operation gives rise to a multitude of issues; key among them are overbooking of meeting rooms while others are grossly underutilization, mismanagement of amenities and no shows.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/9be4221f-3fbf-4115-b26b-a8964dd77d4b.png","url":"https://www.capterra.co.nz/software/80458/touch-point","@type":"ListItem"},{"name":"Where's Free","position":24,"description":"An entirely new, non-intrusive, solution to optimise your use of office space - showing busy employees which rooms are vacant, even if the online calendar says they're booked. WheresFree: 1. Increases meeting room availability 2. Enables agile room and meeting scheduling 3. Informs site managers' floor space configuration decisions 4. Offers the most seamless integration to Microsoft Office available, simplifying the MS Outlook booking process and minimising the learning curve for users.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/d643fa89-de06-4628-9334-148d661add1e.png","url":"https://www.capterra.co.nz/software/184287/where-s-free","@type":"ListItem"},{"name":"Digicuro","position":25,"description":"Automate your everyday tasks with Digicuro.\nForget the spreadsheets, never lose a resource because of mis-management. We, at Digicuro have devised a solution so that you just focus on growth and expansion and our product will make it a cakewalk for other day to day management tasks.","image":"https://gdm-catalog-fmapi-prod.imgix.net/ProductLogo/332dd4a7-dc95-44f4-91fe-21be530dd6a7.png","url":"https://www.capterra.co.nz/software/181197/digicuro","@type":"ListItem"}],"numberOfItems":25}
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